Supported OS
- Windows 11 (x64)
- Windows 10 (x64)
- Windows Server 2012 (x64)
- Windows Server 2016
- Windows Server 2019
- Windows Server 2022
Additional Tools
SharePoint Server Client Components SDK (x86 | x64)
Audit and OCR Documents in SharePoint with Searchlight
Searchlight is a no-code auditing and OCR tool that makes all image and PDF files searchable in SharePoint. Start with an audit to identify all your non-searchable content, and then add OCR to unlock text in all your existing files.
Benefits
Full SharePoint Visibility
Audit your SharePoint library to discover the percentage of non-searchable, partially searchable, and fully searchable files you have.
Unlock Hidden Content
Make informed decisions by accessing all your SharePoint content. OCR non-searchable images, scans, and faxes into fully searchable PDFs.
High-Volume Document Auditing
Unlock content with an AI-powered OCR engine for your entire SharePoint library. Keep files indexed by applying OCR to newly added or recently edited documents.
Meet Compliance Standards
Remove the risk of sensitive data remaining hidden in non-searchable files. OCR and identify all confidential, personal, or legally protected information in your SharePoint library.
Key Features
Audit
Audit the document library to determine which documents are candidates for processing by examining each document’s searchability status and the document library’s processing settings.
Capabilities:
- Searchability status: non-searchable (scans, faxes, TIFFs, and images), partially searchable, fully searchable
- Input file support: PDF, TIFF, JPEG, BMP, MSG with PDF attachments
- Process SharePoint lists
- Exclude specific documents
- Audit reporting
- Filter documents by regular expression
Key Features
Audit
Audit the document library to determine which documents are candidates for processing by examining each document’s searchability status and the document library’s processing settings.
Capabilities:
- Searchability status: non-searchable (scans, faxes, TIFFs, and images), partially searchable, fully searchable
- Input file support: PDF, TIFF, JPEG, BMP, MSG with PDF attachments
- Process SharePoint lists
- Exclude specific documents
- Audit reporting
- Filter documents by regular expression
OCR
Searchlight’s optical character recognition (OCR) technology creates a text version of the file contents.
Capabilities:
- Same high-quality OCR engine as Adobe Acrobat (Canon IRIS)
- 120+ languages supported
- A maximum number of languages per job
- Advanced PDF compression (iHQC)
- JPEG2000 compression
- PDF/A validation
- Retain bookmarks/metadata/viewer preferences
- Process hidden text
- Advanced preprocessing settings
Monitor and Schedule
Automate the document monitoring process, allowing Searchlight OCR to scan the document library and automatically handle new and updated documents.
Capabilities:
- Job scheduling
- Optional tagging support
- Advanced job management and scheduling for multiple jobs
- Email alerts and CSV reports
- Processing history database
- Monitoring status
Searchlight Can Do Much More
Archiving
Transform SharePoint files into fully searchable and electronically archived documents. Archive image, MSG, and PDF files into long-term veraPDF and ISO-compliant PDF/A standards (PDF/A-1, PDF/A-2, PDF/A-3).
Metadata Tagging
Identify relevant metadata by using automated metadata tagging. Retain current metadata or configure Searchlight’s metadata extractor module to add metadata to new and existing documents automatically.
Content Reuse
Reuse content from searchable PDFs by selecting and copying the newly generated text layer. Convert legacy documents into a searchable and usable format.
Multi-Language Support
Searchlight OCR is compatible with more than 100 different languages, including Asian, Arabic, Farsi, and Hebrew languages. The extended OCR engine supports multiple languages within a single document from the same alphabet, e.g. French, German, and Italian.
PDF Compression
Images in the output PDF file can be compressed using JBIG2 (for black and white images) or MRC (for color images). This dramatically reduces the output size of PDFs and reduces the size of your SharePoint library.
Reporting
Generate scheduled reports and receive email alerts about the latest updates to your SharePoint library. Get a summary of the library status as a whole or details about specific job runs.
Trusted by thousands of high-profile organizations
Deployment Options
Choose between flexible options featuring subscription plans for SharePoint Online and on-premises deployment.
SharePoint Online
For SharePoint Online (Office 365), choose between installing Searchlight OCR on your own local servers or on an Azure instance.
On-Premises Deployment
Deploy Searchlight for SharePoint On-Premises within your in-house IT infrastructure. The installation package covers all license types and SharePoint editions (2013–2019). To learn more, refer to the requirements and documentation.
SharePoint Online (Office 365) System Requirements
SharePoint Migration
Support for the Windows file system allows documents to be preprocessed before uploading in large migrations.
Supported Operating Systems
- Windows 10 (64 bit)
- Windows Server 2016
- Windows Server 2019
- Windows Server 2022
Recommended Memory
- Single Core Deployment — 8 GB RAM
- 8 Core Deployment — 16 GB RAM
- More than 8 Cores — Ask
- support@aquaforest.com
Recommended CPU
- Single Core Deployment — i5 processor
- 8 Core Deployment — i7 processor
- More than 8 Cores — Ask
- support@aquaforest.com
Disk Space
950 MB
.NET Framework
4.7.2
Visual C++ Redistributable
The Visual C++ Redistributable package is required for deployment and development. The Aquaforest engine requires Visual C++ 2017 Redistributable (x86 | x64).
Additional Resources
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